Choose date and time for event (consult with synagogue and reception hall).
Book private tutor (optional).
Book party planner (optional).
Book entertainment (DJ/band) for reception.
Estimate number of guests for event; begin guest list.
Child begins learning and studying Torah portion.
Choose theme for event (optional).
Book florist for centerpieces and floral arrangements.
Start shopping for invitations.
Reserve tables, chairs and other rental equipment for event (unless already handled by caterer).
Book block of hotel rooms for out-of-town guests (be sure t
send out detailed hotel reservations, maps and other important information).
Begin clothes shopping for event.
Order or design sign-in board and guest book.
Book baker (for cake, optional).
Order/make party favors for guests.
Order kippot (optional).
Finalize guest list.
Make final selections for clothing and accessories.
Select and pick up invitations.
Arrange transportation for you, your family and guests (as needed) for day of event.
Arrange parking for event (if needed).
Arrange for special entertainment (e.g., dancers/vendors) (optional).
Create desired song list for reception.
Finalize seating arrangements by using table chart.
Choose people to honor during event (either by calling them up to bimah for aliyot, to light candle at the candlelighting ceremony or any variation thereof).
Write speeches. Also, prepare songs, poems or dances for event.
Make hairstylist and manicure/pedicure appointments.
Final fittings for clothing.
Order food for Kiddush/oneg Shabbat held at synagogue.
Give final head count to caterer/confirm setup instructions and menu items.
Call guests wh
have not R.S.V.P.'d to event to confirm final head count.
Take formal pictures on bimah before event.
Arrange to transport out-of-state guests from airport to the hotel.
Confirm delivery locations, times and final arrangements with caterer, baker, location manager/host, florist, photographer, videographer, DJ/band, religious instructor and anyone else associated with event.
Attend any previously scheduled beauty appointments (hair, nails, etc.).
Day Before Event
Drop off favors, guest book and pen t
Confirm with those expected t
Get some sleep.
Day of Event
Smile and enjoy.
Make sure thank-you notes are written and sent.
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